9 Project Management Software for Small Businesses: Pros, Cons, Pricing, Features, Integrations, and Screenshots
Last Updated on January 1, 2023 by Selina Parker
As a small business, you know that every penny counts. When it comes to project management apps, you need something that is affordable and has the features you need to be successful.
This blog post will cover different project management software options and give you all the information you need to make an informed decision. We’ll discuss the pros and cons of each tool and pricing, features, integrations, and screenshots to help you find project management software for your team. Let’s get started!
What is a project management app?
These tools help you plan, organize, and manage your team’s complex projects and work. The project management features they typically include are task management, scheduling tools, resource allocation, communication protocols, etc.
Some of this software is best for individual projects, while some utilize it as a continuous system to keep track of your organization’s multiple projects.
You can use project management software to deliver projects faster, communicate better with your team and clients, improve efficiency, boost productivity, and save money.
Best Project Management Software for Small Teams
1. Monday.com
Monday.com is one of the best project management apps suited for small businesses. It has a clean and easy-to-use interface with affordable pricing.
Monday.com includes task management, communication tools, file sharing, and unlimited projects. You can also customize the device to fit your needs by adding integrations with Google Drive, Dropbox, Slack, and more.
Project Management Features:
- Task Management
- Resource Management
- Gantt Charts
- Scheduling
- Workflow Automation
- Team Collaboration
- Support for Agile Methodology
- Document Management
- Email integration
- Mobile Access
- Timesheet Tracking
- Change request and Case Management
- Budget and Expense Management
- Free trial
- Premium consulting and integration services
PROS
- It has advantageous features
- It is simple to operate
- Decent pricing
- Create tasks seamlessly
- View project progress view
CONS
- The free plan isn’t excellent
Pricing:
Enterprise: $0
Basic: $8/user
Standard: $10/user
2. Trello
Trello is the best Kanban board tool on the market. It is a free project management software loved by users for its simple and easy-to-use interface. With this simple project management tool, you can manage individual projects or your entire business.
Trello is free to use with basic features, but you can also upgrade to paid plans for more features like team collaboration, file sharing, and integrations.
And, unlike most project management software, your team will be able to quickly get used to the software because of its easy, drag-and-drop interface.
Best Features:
- Visualize project workflow
- Unlimited card creation (even with the free plan)
- No-code automation
- Activity logs
- Project templates
- Unlimited activity logs
- Custom backgrounds & stickers
- Centralized collaboration
- Work with other users
- Simplified communication
PROS
- Functionality
- Easy to use
- Collaborative
- Highly customizable
CONS
- Not highly scalable to the company’s needs
- Expensive for big teams
- Don’t work well on mobile
- Challenging to install
- Tricky power-ups
- Limited storage capacity
Pricing
Free: $0
Standard: $5 per user /month
Premium: $10 per user/month
Enterprise: $17.50 per user/month
3. Asana
Asana is among the best cloud-based project management tools loved by project managers. It comes with a friendly-looking interface that makes it easy to use and navigate, and you can do almost anything on Asana, including planning your entire project portfolio.
Asana is one of the best-suited project management software solutions for small businesses and works well for larger organizations. With decent pricing, you can choose from different plans depending on your needs.
Best Features:
- Task management
- Scheduling
- Team collaboration
- Document management
- Gantt charts
- Resource Management
- Workflow Automation
- Team Collaboration
- Email integration
- Mobile Access
- Budget and Expense Management
- Integration with accounting software
- Professional services automation
PROS
- Nice tasks reminder
- Project management
CONS
- More back button options
- More nuanced time tracking and subproject reporting
Pricing
Premium: $13.49/month
Business: $30.49
4. Zoho Projects
Zoho Projects is a web-based project management tool with features to help you plan, track, and collaborate on projects anywhere. Zoho Projects has several valuable features, including Gantt charts for visualizing your project timeline and file-sharing options to enable team collaboration.
It is the most affordable project management solution but provides good value for your money. Depending on your needs and team size, you can choose from different pricing plans.
Best Features:
- Task Management
- Resource Management
- Gantt Charts
- Scheduling
- Workflow Automation
- Team Collaboration
- Support for Waterfall Methodology
- Document Management
- Email integration
- Mobile Access
- Timesheet Tracking
- Budget and Expense Management
- Invoicing
- Integration with accounting software
PROS
- Functionality is expandable with apps
- Accessible on mobile
- Free to manage two projects
- Low cost
- Essential time-tracking tools
- You can use it for internal and external project management and software development
CONS
- The resource management view is somewhat unusual
- Exporting a project to Excel has problems
Pricing
Premium: $4 per user/month if billed yearly
Enterprise: $8 per user/month if billed yearly
5. Airtable
Airtable is a spreadsheet-based tool that lets you create custom project management solutions for your business. It has all the tools and fundamental features that you can use to manage tasks, track progress, collaborate with team members, and more.
Airtable is for individuals who are hesitant to use new applications. It’s simple to operate, and they clearly explained the instruction.
Best Features
- Task Management
- Resource Management
- Gantt Charts
- Scheduling
- Workflow Automation
- Team Collaboration
- Support for Agile Methodology
- Support for Waterfall Methodology
- Document Management
- Email integration
- Reporting tools
- Mobile Access
- Timesheet Tracking
- Change request and Case Management
- Budget and Expense Management
PROS
- User-friendly
- You can set the tool more flexibly, allowing it to achieve maximum performance.
- Decent pricing
CONS
- Before the paywall, there were several extra features
Pricing
Plus: $10/month (billed annually)
Pro: $20/month (billed annually)
6. GanttPRO
GanttPRO is a project management program that uses Gantt charts to plan, manage, and execute projects such as marketing initiatives, retail processes, or event planning activities.
GanttPRO has tools for project planning and scheduling and task and resource management. It also has various tools for managing projects, including creating and modifying work calendars, tracking time, reporting progress, communicating with clients, and importing and exporting projects.
Best Features
- Task Management
- Resource Management
- Gantt Charts
- Scheduling
- Workflow Automation
- Team Collaboration
- Support for Agile Methodology
- Support for Waterfall Methodology
- Budget and Expense Management
PROS
- Can manage tasks in the group and individually
- Easy to use and navigate
- Produced more detailed reporting with statistics
CONS
- Limited column options in Kanban view
- The Mobile version still needs to be improved
- There is no option to create a recurring task.
- There is no free version, but there is a 14-day free trial with full functionality
Pricing
Individual: $15/month billed annually
Team: $8.90 per user/month billed annually
Enterprise: Available upon request
7. Kintone
Kintone is an all-in-one team development platform that combines project management and collaboration features.
Kintone enables you to plan, assign tasks, document projects in real-time by creating a shared calendar and file directory, manage workflows using its drag-and-drop interface, track progress on projects and tasks, and more.
Small companies may now handle their entire workflow within one platform rather than across a few tools (CRMs, expenditure reports, and inquiry management systems, to mention a few), thanks to Kintone’s customization capabilities.
Best Features
- Activity Dashboard
- API
- Approval Process Control
- Audit Trail
- Business Process Automation
- Calendar Management
- Custom Development
- Customizable Reports
- Data Aggregation and Publishing
- Data Import/Export
- Data Visualization
- Forms Management
- Template Management
- Third-Party Integrations
- Version Control
- Web/Mobile App Development
- Customizable Fields
- Customizable Forms
- Alerts/Notifications
PROS
- Record keeping
- Easy to use
- Task management
- Other integrations include support for JavaScript and other services
- Dashboard customizable for different users
CONS
- An old-style graphical user interface (GUI) and GUX
Pricing
Education and Government Subscription: $15 per month/user
Nonprofit Subscription: $15 per month/user
Professional Subscription: $24 per month/user
8. Wrike
Wrike is a project and resource management software ideal for small companies on a tight monthly budget because it offers a free plan (unlimited users!). You can get to your inbox, recent and pinned items, spaces, and the administrative menu bar immediately.
Wrike allows you to sleep inbox notifications, which you will remember at a more convenient time. Using the default settings, you may sleep your alarm for 3 hours, one day, or one week, but you can pick your date and time using the custom menu option.
You may also create a simple dropdown menu to order your task lists by priority, date, status, importance, or alphabetically and users may quickly change colors with workspace themes.
BEST FEATURES
- Task Management
- Resource Management
- Gantt Charts
- Scheduling
- Workflow Automation
- Team Collaboration
- Support for Agile Methodology
- Support for Waterfall Methodology
- Document Management
- Email integration
- Mobile Access
- Timesheet Tracking
- Budget and Expense Management
PROS
- The mobile app is easy to use
- Commenting and markups are available
- Can handle different file formats
- Has team communication
CONS
- Too many notifications
- The interface is not so user-friendly
- Challenging to see pending tasks
PRICING
Free: $0
Wrike Professional: $49 per 5 users/month
Wrike Business: $124 per 5 users/month
9. Teamwork
Project management is a breeze with Teamwork. It has features for project collaboration and task management and a free project management system with certain limitations.
Use the app to track your team’s workload capacity to avoid bottlenecks. You may quickly re-prioritize or re-assign blocked work by dragging and dropping items in the application.
Teamspeak offers a plethora of self-help training materials, which can be helpful to small and medium businesses that don’t have the time or resources to do 1:1 onboarding for all the advanced features to share beyond the project team.
Best Features
- Task Management
- Gantt Charts
- Scheduling
- Workflow Automation
- Team Collaboration
- Support for Agile Methodology
- Support for Waterfall Methodology
- Document Management
- Email integration
- Mobile Access
- Timesheet Tracking
- Change request and Case Management
- Budget and Expense Management
PROS
- Project management
- Ease of deployment and usability
- Collaborative communication through messaging
- Allows budgeting for projects
- Organizing events and activities
- Prioritizing urgent tasks is possible
- Assigning work to teams
CONS
- No chat options for the team
- It might be challenging to obtain a system report at times
- No pdf or markup tools
Bottomline
In choosing the best project management software, you need to consider your company’s priorities. There are numerous tools, each with its pros and cons.
Choose the most accessible project management software for small businesses to use and one that best suits the needs of your team.
The project manager will indeed find it helpful to have functional collaboration tools that will integrate with their current workflow and best suit the needs of their team.
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ABOUT THE AUTHOR
“What began as a life and career coaching services company to aide entrepreneurs through the early-stage challenges and tough transformations of starting a social venture has evolved over the years to include mergers and acquisitions, organizational consulting, and business growth advisory services to mission-driven organizations that strive to improve access to basic physiological, safety, and security needs while increasing their profit margin. Clients include founders and organizations with the purpose of addressing deficiencies in delivering quality healthcare and mental health services, sufficient employment, access to clean water and air, safe shelter, adequate food, and more.”